Build your Remote Proposal, Grant, Bid, or Tender Team with Easy Outsourcing
Easy Outsourcing is owned by the Capti Group, which consists of Capti Grants and Capti Innovation. Established in 2010, Capti specialises in writing grants, bids, tenders, and proposals. Over the years, it has successfully raised millions for its global clients. Capti Innovation, founded in 2015, focuses on innovation and technology grants in the UK and Europe. It has also secured millions for its clients from Innovate UK, the European Innovation Council, and the Defence and Security Accelerator Awards.
Your company has the potential to win more; let us assist you in reaching your funding goals.
Building and managing your grant writing team shouldn’t take up all your time. But when you’re coordinating writers, reviewing proposals, managing deadlines, and tracking submissions, it’s easy to feel stretched thin.
Here’s what might be slowing your progress:
- Lack of Clear Communication Channels
- Unclear Roles and Responsibilities
- Limited Access to Centralized Resources
- Inconsistent Review and Approval Processes
About Easy Outsourcing
Build a Remote Team to Take Care of Everything on Your To-Do List
Cut your labor costs by as much as 45% without sacrificing quality or expertise with Easy Outsourcing. With offices in the UK and the Philippines, we offer more than just outsourcing; we’re your trusted partner with years of experience to help your business scale seamlessly. As a boutique agency, we map out your job requirements, deliver a pool of elite candidates, and ensure they’re fully prepared to excel in any position. Get the same high-quality outcomes at a lower cost, enabling faster growth, innovation, and increased profitability for your company.
Here are the key roles you can start outsourcing today:
Proposal / Bid / Grant / Tender Manager
Oversee the entire development process, coordinating writers, reviewers, and subject matter experts to ensure every submission is strategic, compliant, and compelling.
- Manage timelines, assign responsibilities, and track progress across remote team members to ensure all proposal components are delivered on schedule.
- Guide writers and editors in aligning proposal narratives with funder requirements and organizational goals.
- Conduct detailed checks to confirm that proposals meet all eligibility, formatting, and submission guidelines.
- Facilitate virtual meetings, maintain communication channels, and resolve bottlenecks between the outsourcing company and the client.
- Oversee the final upload or delivery of proposals, track results, and lead debriefs to capture lessons learned for future bids.
Technical Writer
Transform complex data, research, and project details into clear, persuasive narratives that align with funder requirements and demonstrate the feasibility and impact of proposed initiatives.
- Collect and analyze technical, financial, and programmatic data from clients and subject matter experts to inform proposal content.
- Write clear, concise, and compelling sections that explain project design, methodology, implementation, and evaluation plans.
- Interpret grant guidelines and ensure all technical sections meet compliance criteria, formatting rules, and scoring metrics.
- Coordinate remotely with project managers, budget specialists, and reviewers to integrate technical details seamlessly into the full proposal.
- Review and refine drafts for clarity, consistency, and technical accuracy before submission.
Proposal Writer
Craft persuasive and well-researched proposals to secure funding from various grant sources on behalf of clients or organizations.
- Identifying and evaluating relevant grant opportunities that align with the client’s mission, goals, and projects.
- Developing clear, compelling, and concise narratives that explain the project’s goals, objectives, and expected outcomes, aligned with the funder’s priorities.
- Creating detailed, realistic project budgets and providing justifications for each line item in accordance with grant requirements.
- Gathering and organizing required documents (e.g., financial statements, organizational charts, resumes, etc.) to accompany the proposal.
- List ItemReviewing drafts for clarity, consistency, grammar, and formatting to ensure the final proposal is polished and meets the funder's guidelines.
Subject Matter Expert (SME)
Provide in-depth knowledge and specialised expertise to ensure that grant proposals are technically sound, accurate, and aligned with the funder’s specific requirements.
- Offering expert advice and insights on the subject matter of the grant proposal, ensuring it is scientifically or technically accurate.
- Reviewing and revising technical sections of proposals to ensure they meet the funder’s criteria and are clearly articulated.
- Ensuring that the project’s objectives and methodologies align with current industry practices, standards, and regulations.
- Helping to create realistic and well-justified budgets for projects, ensuring all costs are accurately represented and tied to the technical components of the project.
- Supplying supporting materials like data, research studies, case studies, or any relevant documents that strengthen the proposal’s credibility in the subject area.
Cost Estimator / Pricing Analyst
Responsible for developing accurate, detailed cost estimates for projects, ensuring that proposed budgets align with the funder’s requirements while covering all necessary expenses.
- Reviewing the scope of the project and understanding the specific cost components (e.g., labor, materials, equipment) required to execute the proposed work.
- Creating detailed cost estimates for each aspect of the project, including direct and indirect costs, to ensure the budget is comprehensive and realistic.
- Verifying that all cost estimates adhere to the funder's guidelines, as well as any applicable regulations or policies (e.g., federal, state, or organizational rules).
- Conducting research to gather current pricing data for materials, labor, and other necessary resources to ensure accuracy in the budget.
- Working closely with grant writers, subject matter experts, and project managers to ensure the cost estimates align with the technical aspects and overall goals of the proposal.
Grant Writer
Responsible for preparing compelling, well-structured proposals to secure funding for organizations, ensuring the narrative aligns with the funder’s guidelines and effectively communicates the project’s value.
- Identifying relevant grant opportunities based on the client’s needs, mission, and goals, ensuring alignment with potential funders.
- Crafting clear, persuasive, and detailed proposals that outline the project’s objectives, strategies, and expected outcomes, in a way that resonates with funders.
- Reviewing and ensuring the proposal complies with the funder's specific guidelines and requirements (e.g., format, documentation, deadlines).
- Coordinating with internal teams, subject matter experts, and clients to gather necessary information and insights for proposal development.
- Reviewing and revising proposals for clarity, grammar, flow, and overall quality, ensuring that the final submission is polished and professional.
Graphic Designer
Create visually appealing, professional layouts and graphics for grant proposals and related documents to enhance their presentation and help convey key information clearly and effectively.
- Creating visually engaging layouts for grant proposals, ensuring they are well-structured and aligned with the client's brand guidelines and the funder's formatting requirements.
- Designing infographics, charts, and diagrams to visually represent complex data, project timelines, budgets, or results, making them easier for funders to understand.
- Designing additional materials like cover pages, presentations, and project brochures to accompany the proposal and support the overall submission.
- Ensuring all design elements, such as color schemes, fonts, and logos, are consistent with the client's branding, while adhering to professional standards and funder specifications.
- Working closely with grant writers, subject matter experts, and project managers to ensure that the design complements the proposal content and enhances its message without overshadowing the information.
Compliance Officer
Ensure that grant proposals, budgets, and post-award activities comply with all applicable regulations, funder requirements, and organisational policies to prevent issues and ensure successful grant management.
- Analyzing the funder's guidelines, regulations, and terms to ensure the proposal and related documentation meet all compliance standards.
- Ensuring that the content of the grant proposal, including narrative, budget, and supporting documents, aligns with the specific eligibility, formatting, and reporting requirements set by the funder.
- Providing guidance to the grant writing team on legal, financial, and administrative regulations that must be followed throughout the proposal and award process.
- Identifying and evaluating any potential risks related to compliance during the proposal development or post-award process and providing strategies to mitigate these risks.
- Creating and organizing reports or documentation required by funders or internal teams to demonstrate adherence to regulations throughout the grant cycle.
Editor
Responsible for reviewing and refining grant proposals to ensure they are clear, concise, and error-free, while also ensuring they align with funder requirements and enhance the proposal’s chances of success.
- Reviewing the proposal for grammatical, spelling, punctuation, and formatting errors to ensure the final document is polished and professional.
- Editing the content for clarity, ensuring that the ideas are expressed clearly, the proposal flows logically, and the narrative is compelling and easy to follow.
- Verifying that the proposal adheres to the specific guidelines of the funder, including word limits, required sections, formatting, and document specifications.
- Adjusting the language and tone to make the proposal more persuasive, ensuring it communicates the project’s value and aligns with the expectations of the funding organization.
- Checking for consistency in terminology, dates, figures, and references throughout the proposal, and ensuring all facts and data are accurate and properly cited.
Proofreader
Responsible for reviewing documents for spelling, grammar, punctuation, and formatting errors to ensure the final product is error-free, polished, and ready for submission.
- Identifying and correcting any spelling, grammar, punctuation, and syntax issues to ensure the text is accurate and professionally written.
- Checking for consistency in font style, size, headings, margins, and other formatting details according to the client's or funder’s specifications.
- Making minor adjustments to improve sentence clarity, structure, and readability, ensuring the text is coherent and fluid.
- Verifying factual information, such as dates, figures, names, and other details, to ensure the content is accurate and error-free.
- Ensuring all required sections, attachments, and documentation are included, and that the document follows the proper sequence as per guidelines.
Coordinator / Administrator
Manage the logistics of the grant application process, ensuring that all documentation, deadlines, and requirements are met, and that the proposal process runs smoothly from start to finish.
- Coordinating and tracking the deadlines for grant proposals, ensuring that all necessary documents are completed and submitted on time.
- Acting as a liaison between the grant writing team, subject matter experts, and clients, ensuring that everyone is aligned and providing the necessary information for the proposal.
- Organizing and maintaining records of grant applications, correspondence, and approvals, ensuring that all documents are filed correctly for future reference or audits.
- Monitoring the status of each proposal, ensuring that tasks are completed in a timely manner, and following up on any outstanding issues or missing components.
- Reviewing grant guidelines and requirements to ensure that all aspects of the proposal meet funder expectations, helping to ensure compliance throughout the process.
Monitoring & Evaluation (M&E) Specialist
Responsible for assessing the progress and effectiveness of grant-funded projects, ensuring they meet their objectives and deliver measurable outcomes while adhering to the funder’s expectations.
- Designing and implementing monitoring and evaluation plans, including clear performance indicators, data collection methods, and timelines, tailored to each project’s goals.
- Regularly reviewing and tracking the project's progress against its set objectives, ensuring it stays on course, and identifying any potential challenges or areas for improvement.
- Gathering quantitative and qualitative data to assess project outcomes, and analyzing this data to determine whether the project is achieving its intended results.
- Preparing regular M&E reports for stakeholders, funders, and management, outlining project performance, challenges, and any necessary adjustments to keep the project aligned with its goals.
- Offering data-driven recommendations and insights to enhance the project’s impact and efficiency, and advising on corrective actions or best practices to achieve better results.
Program Manager / Lead
Responsible for overseeing the entire lifecycle of grant programs, from proposal development to project execution, ensuring alignment with funder requirements, stakeholder expectations, and organizational goals.
- Managing the execution of grant-funded programs, ensuring that activities are carried out on schedule, within budget, and in accordance with grant agreements and objectives.
- Leading a team of grant writers, M&E specialists, and administrators, ensuring effective collaboration and resource allocation to achieve program goals.
- Communicating regularly with funders, partners, and stakeholders to provide updates, address concerns, and ensure that expectations are met throughout the program's lifecycle.
- Tracking the performance of grant programs through monitoring and evaluation, assessing progress toward objectives, and ensuring compliance with programmatic and financial requirements.
- Preparing detailed progress reports, financial statements, and other documentation for funders, stakeholders, and internal teams to demonstrate program impact and compliance.
Expertly Crafted Proposals that Win Funding
Our experienced team of grant writers ensures your proposals are compelling, clear, and tailored to meet funder requirements, maximising your chances of success.
Streamlined, Timely Submission Process
We handle all the details, from research to final edits, ensuring your grant proposals are submitted on time, every time.
Cost-Effective, Scalable Solutions
Outsource your grant writing needs with flexibility—pay only for the expertise you need, scaling up or down based on your project requirements.